UBO Declaration in the UAE: Key Changes, Required Documents, and Next Steps

From 18 August 2025, businesses in the UAE will be required to follow enhanced Ultimate Beneficial Owner (UBO) requirements. This change is part of the UAE’s commitment to transparency, compliance, and building a secure business environment under Cabinet Decision 58 of 2020.

What’s Changing?

The updated process will make UBO declarations more detailed and structured. Online application forms will also be upgraded to capture all necessary information and documents. Before any license issuance or amendment, companies must submit an electronically signed UBO declaration confirming the accuracy of their details.

Why This Matters

These updates are not just about meeting regulatory standards—they also aim to strengthen trust and integrity in the UAE business ecosystem. By clearly identifying the individuals who ultimately own or control companies, the system reduces risks and promotes transparency.

Key Requirements

For Direct Ownership (25% or more held by an individual):

Passport copy of the UBO (and Emirates ID if UAE resident)
Proof of address (dated within the last 3 months)
Recent passport-style photo
Proof of ownership (e.g., Memorandum of Association, Share Certificate)

For Indirect Ownership (ownership through companies or chains):

Detailed corporate structure chart up to the natural person
Trade licenses or incorporation documents for all intermediate entities
Share certificates at each ownership level
Board resolution from the parent company confirming the UBO
Passport copy of the UBO (and Emirates ID if UAE resident)
Proof of address and recent photo

What’s Next?

Companies may be asked to provide additional KYC documents.
Existing licenses might also require updated UBO details at a later stage.
The UBO declaration will be system-generated and sent electronically for signature.
Dedicated support will be available to assist businesses with the documentation process.

Conclusion

The enhanced UBO requirements mark a significant step towards building a more transparent and compliant business environment in the UAE. By preparing the required documents in advance, businesses can ensure smooth license processing and avoid unnecessary delays.

Have questions about the new UBO requirements? Our team is ready to provide you with instant support and professional guidance.

Get Instant Assistance

+971 52 995 2925

All Posts
Best Company Formation in the UAE
Business Setup
Bussnicess Visa Dubai
Dubai Commercial License
List of Business Activities in Dubai
Trusted UAE Business Setup Firm
Visa Processing in UAE

What Are The Professional License Benefits?

End of Content.